Creating an individual learner

Creating an individual learner

I need to setup a new learner in the system, how do I do this?

Individual Learner Creation
Click on Create Learner in the learner dropdown menu A blue sign with white text Description automatically generated with low confidence and complete the form provided.

Key points when completing the form:

  • All fields with a * are mandatory fields and must be filled in.
  • Date of Birth – must be at least 14 years of age - The assessment results are scored according to age, so the year of birth must be accurate, even if full D.O.B, does not want to be given.
  • Mobile Number - Optional
  • Post Code- This filed must contain a space. E.g. NE00 0BH
  • Primary tutor - The main tutor looking after the learner
  • Secondary tutor- Optional
  • Programme Level - The Programme Level is the equivalent of the following levels of education:
    • Programme Level 1    NVQ Level 1
    • Programme Level 2    GCSE A*-C grade
    • Programme Level 3    A level
    • Programme Level 4    NVQ Level 4
    • Programme Level 5    Foundation degree
    • Programme Level 6    Degree with honours
    • Programme Level 7    Master’s degree
    • AEB = Adult Education
  • Client Reference - This is a reference number for your learner and how you can identify them on the reports we produce.  This is a unique learner number.  If unsure, please check your other learners or ask the person that manages Cognassist within your organisation
  • End Date - This is the end date of the learner’s programme, but is optional on setup, it can be added or amended at any time.
  • Click Create Learner button


 Instructions how to set up a group of learners can found on the following link: How to import learners in bulk

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